The Digital Asset Month-End Close Checklist

Confirm source coverage

Begin by proving that the close includes every material place where the organization holds or moves assets.

• Maintain an approved inventory of wallets, exchanges, custodians, payment processors, and bank accounts.
• Identify the legal entity, owner, business purpose, and responsible person for each account or wallet.
• Retain original, complete exports before normalizing or modifying source data.
• Document opening and closing balances for each asset and source.

Reconcile activity and balances

• Reconcile transfers between controlled wallets and accounts without treating internal movement as revenue or expense.
• Investigate unmatched deposits, withdrawals, bridge activity, and intercompany movement.
• Compare subledger balances with general-ledger balances and independently observable account balances.
• Document unresolved differences, their owners, and the expected resolution date.

Review classifications and valuation

• Review material swaps, fees, rewards, staking, liquidity, lending, and token distributions for appropriate context.
• Confirm valuation sources, timestamps, currencies, and policies are applied consistently.
• Separate realized activity, unrealized positions, income, fees, and transfers in the review schedule.
• Escalate unusual or high-value transactions for professional judgment.

Complete the close package

• Prepare rollforwards and supporting schedules for material digital asset balances.
• Record preparer, reviewer, evidence location, and conclusion for each key reconciliation.
• Create a concise open-items list for missing records, uncertain classifications, and stakeholder decisions.
• Archive the final source files, workpapers, approvals, and reporting package under a consistent period structure.